The New England Chapter of America Public Works Association (NEAPWA) is seeking proposals from qualified vendors to provide meal services during the 2025 Municipal Equipment Show. This event will be held on May 7th, 2025 at the Barre Auditorium, and will host a variety of attendees including industry professionals, exhibitors, and municipal representatives. We are looking for an experienced meal service vendor to offer quality, timely, and diverse food options to attendees during the show.

Scope of Work

The selected vendor will be responsible for providing the following services during the Municipal Equipment Show:

• Meal Services: Provide lunch and catering services for the event. The menu should accommodate dietary preferences, including vegetarian, vegan, gluten-free, and other common dietary restrictions for up to 20 people.

• Food Service Locations: Serve lunch outside or inside the Barre Auditorium (weather dependent). The vendor must be able to manage high volumes of attendees and efficiently during peak hours. Approximately 750 customers between 11:30 AM – 1:00 PM. We anticipate needing at least two separate serving locations to limit the wait times.

• Meal Options: The menu should include Hamburgers, Hot Dogs, Chicken Sandwiches, Pasta and Potato Salad

• Quality Standards: Ensure all food is prepared, presented, and served in a safe and sanitary manner, adhering to all applicable local health and safety regulations.

• Staffing: Provide sufficient staff to handle the set-up, service, and clean-up of meal stations. All staff should be well-trained, courteous, and professional.

• Food Delivery: Ensure timely delivery of food at specified times throughout the event, with flexibility to accommodate changes in schedule if necessary.

Read the complete RFP for Food Vendors

Proposals must be submitted by March 27th, 2025, either via email to [email protected] or mailed to:

City of Montpelier
Attn: Justin LaPerle
783 Dog River Rd
Montpelier, VT 05602

Late submissions will not be considered.